RFQ Guide
The DIBBS RFQ documents are all very similar. There are specific sections that always occur in the same sequence. Embedded in some of these sections is
important information relative to what the government expects on that particular RFQ. DIBBS will always use a Standard Form 18. It is important to know
that you do not fill out or submit this RFQ form. You will create and submit your quote using the DLA Bid Board System. However, the written content of the
Request for Quotation is very important. Following are notes on some of the key sections. You can download the RFQ document directly from the listing of
the solicitation in DIBBS Navigator.
Cover Page – this contains information regarding key dates for submission and buyer contact information
Section A – among other notices, this section will tell you
- If this is a Fast Pay (government will pay you in 15 days). If it is not fast pay, you will be paid in 30 days
- If the shipment is FOB Origin and the government provides and pays for shipping
Section B – among other notices, contains basic information about the item being procured and will tell you:
- The Quality certification requirement, if any
- The list the relevant drawings that define the item. The first drawing listed is usually labeled “IAW Basic Drawing NR xxxxx”.
This is usually the master drawing that contain a high-level picture of the item. When you are looking at a list of drawings you have
downloaded from cFolders, it is useful to look at the IAW drawing first
- How many line items (CLINs) there are. Generally there is only one unless first article samples must be submitted. In this case one CLIN will show the first article
quantity and the second CLIN will show the production quantity
- The interval to delivery
- The inspection point and acceptance point. Often both are Origin (your facility).
- Tthe packaging quantity. This is usually expressed as QUP:###. This means Quantity Unit Pack with the number suffix defining the number of pieces in a pack.
- What marking and packaging standards apply to this procurement. DLA often specifies a generic commercial packaging standard ASTM D3951.
See our Marking and Packaging Guide for further details.
Section C – contains descriptions, specifications or statement of work. This section is often not used in DIBBS RFQs.
Section D – describes the packaging, preservation and packing requirements for the solicitation.
The section is often not used in DIBBS RFQs